This device isn’t paired yet

Enter the pairing code the VanNotes team sent you. You only do this once — after that the app just opens.

VanNotes

SPEAK THE JOB · SEND THE INVOICE
Hold the job in your head — just talk

NEW RECORDING

Leave it blank and VanNotes names the job from the recording once it uploads.
JOBS

Notes save on your phone and upload when you have signal. Tap a job to make its invoice.
Unpair / reset device

NOT UPLOADED YET

This note is still on your phone. It’ll upload when you have signal, and then you can make the invoice.

MAKE THE INVOICE

VanNotes listens to the recording and writes up the customer, the work, the parts and the VAT. Takes about 20 seconds.

CUSTOMER

WORK & PARTS

Subtotal€0.00
VAT€0.00
Total€0.00
Start again from the recording

SEND TO THE CUSTOMER

Open the PDF · Copy message
Mark paid:
Both issue a credit note, so the invoice number stays on record as Revenue requires. “Correct” also opens a new invoice with the same lines for you to fix and send.
Delete this job

SEND A REMINDER

Open the invoice · Copy message
Already paid?
Money
What went out, what came in, who still owes
INVOICED
€0.00
OF WHICH VAT
€0.00
for your VAT return
PAID IN PERIOD
€0.00
STILL OWED (ALL TIME)
€0.00
SPENT ON RECEIPTS
€0.00
VAT ON RECEIPTS
€0.00
to claim back

STILL OWED TO YOU

INVOICES IN THE PERIOD

RECEIPTS IN THE PERIOD

Balance against your bank: each paid invoice should match a lodgement with the invoice number as the reference.
Receipt
For your accountant — nothing goes to a customer
Delete this receipt
Business details
Goes on every invoice. Fill in once.

Welcome to VanNotes

One minute of set-up and every invoice you send carries your name, your bank details and the right VAT. Then you record your first job.

You’re set

Now record your first job. Tap the big green button and describe the last job you did, as if you were telling a mate: who it was for, what you did, how long it took, any parts. VanNotes writes up the invoice.

YOUR BUSINESS

GETTING PAID

RATES

INVOICE NUMBERS & FOOTER

Already on invoice 340 elsewhere? Put 341 here. Numbers only ever move forward. Using another app too? Give VanNotes its own prefix so each series stays unbroken.

YOUR LOGO optional

Goes top-right on every invoice. A photo of your van sign or business card works fine.

No logo yet

YOUR ACCOUNTANT optional

They can also see every invoice and statement any time at app.vannotes.ie/accountant — free, they sign up there with this email. Clear the box to switch it off.
Invoice numbering, footer text and other settings are on the desktop review page.